10 Tips For A More Professional PowerPoint Presentation
May 2, 2012
by Justine Parsons
I am often asked to tidy up, brand or improve PowerPoint presentations and while there are alternatives like Prezi which add another dimension to a standard presentation, many companies prefer PowerPoint for ease of use, familiarity and the integration with Microsoft Word and Excel.
PowerPoint Presentations [your tips start here]:
- Create a template which contains a slide each for charts, graphs, bullets, images. This will save you time in the future, ensure consistency throughout your presentations and reduce opportunity for error.
- Decide on a style set for your template. Choose an easy to read font and maintain your font size, type and colour as well as your design colour palette throughout your template.
- Automate your presentation. If you are embedding an Excel table, link via ‘Insert Object’ so that as your table is updated, so too is your presentation.
- Use Hyperlinks to link support documents to your presentation.
- KISS – yes, keep it simple stupid! While effects used wisely will create impact, over formatting will detract from your content. Let your content shine.
- Convert to a video. If your PowerPoint presentation is a tutorial, product information or for public use, converting to a video (no singing in the background!) and uploading to YouTube or embedding to your web or blog will maximise your reach.
- It may be better to break a busy slide into two. Keep plenty of ‘white space’ on your slide design to make it easy for the eye to pick up information.
- Keep your content brief and relevant. Try to use keywords rather than sentences to hold audience attention.
- Use images wisely. You should have more images than text however choose images to emphasise your content rather than decorate your slides.
- Be your own audience. Put yourself in the position of the audience your presentation is aimed at and answer the following questions
- What do they know?
- What do you need to tell them?
- What do they expect?
- What will be interesting to them?
- What can you teach them?
- What will keep them focused?