Another 11 Productivity Tools To Help You Work Smarter [part two]

June 6, 2012

by Justine Parsons


This second list of 11 productivity tools is a continuation of part one and finalises my top 21 tools to help you work smarter, faster and of course, more productively!Another 10 productivity tools to help you work smarter

With no further ado, let us commence.

Google Reader

Use Google Reader to collate all your RSS feeds, Google Alerts, Twitter searches, Blog feeds … and more in one, easy to manage page.  I have Google Reader as my home page and my first task of the day is to spend five minutes catching up with news.

Article: Coping with information overload using Google Reader 

Batch Book

Keep track of all your communications using this cloud-based contact management system for sales and social media.  Create contact lists and manage to-do lists, there is also the ability to customise data for your reports.

Google Drive

Google Docs has had a makeover.  Now called Google Drive, it is a free, Web-based office suite and data storage service offered by Google which allows users to create and edit documents online while collaborating in real-time with other users. Desktop version available which syncs with your cloud account.

Article: 15 tips to get the most out of Google Docs

Mind Meister

MindMeister is an online mind mapping software that allows its users to visualize their thinking, a great tool when brainstorming new ideas for your projects.  Options for composing and drawing out your thoughts with apps available for your phone.


The simple, uncluttered interface allows your to read items later, checking off or archiving items as you read them.  Read on your computer, desktop, iPhone, iPad or on Kindle.

Remember the Milk

Forget nothing!  Best to-do list I’ve seen and an easy to use mobile interface.  Set different categories, due dates, priorities and reminders.

Google Calendar

To date, I have yet to find another (free) online calendar to compete with Google’s.  Interface your calendar with other Google tools, send invites for meeting, get your agenda emailed daily to your Gmail account and manage offline.  Great for the busy, on-the-go person who needs their calendar available 24/7 and ideal if outsourcing appointment setting and other secretarial tasks.


  • Shows you everything about your contacts right inside your inbox
  • Cost: free

Rapportive does for gmail what xobni does for Outlook – shows you social media information of the person who emailed you, including their profile picture and their latest updates on Facebook.  Great way to connect with new customers!


I use Skitch with Evernote (who recently purchased this app), a fast way to save and annotate images and screen shots which is great to show clients instructions rather than drawn out text instructions which tend to frustrate! Love how quick this app works.


Want to sell a pdf, image or MP3 on your website or blog?  Easy!  Upload your file, set your price and start selling in less than 15 seconds.  Use the selling link Digioh gives you to sell on your site, in an email and on Facebook.  Use to distribute free eBooks, spreadsheets, pictures … anything you can create digitally.

Survey Monkey

Survey Monkey is an easy-to-use tool for the creation of online surveys. Its primary strength is its intuitive Web interface, which makes it easy for even non-technical folks to create surveys and export collected data. It has advanced features, like the ability to branch questions based on response and exporting to different formats, including HTML, CVS and SQL.

Article: How Could You Use Survey Monkey In Your Small Business?


And that’s my list.  I hope there is a productivity tool for you in the two articles and I’m always on the lookout for more so if you have a favourite tool I’d love to here about it in the comments below.

What I haven’t been able to find, in spite of many wild goose chases is a tool where I can create a dashboard of LinkedIn, Facebook, G+, Twitter & Pinterest in order to record measurements for all platforms in the one place.  Google Analytics comes closest with it’s new social tools but (and correct me if I’m wrong) doesn’t measure KPI’s such as number of RTs, wall comments, likes, plus ones and so on.  Any tips here would be appreciated.

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