How To Achieve Time Freedom #Day1 to #Day5

January 25, 2017

There are a couple of reasons why most clients decide to partner up with a virtual assistant:

  • Time Freedom
  • Business Growth

Before we can talk about the growth and achieving the goals you have for your business, you need to reclaim some time. Just as important, you need to guard these hours you claim back against more noise. Here’s a simple strategy we use with new clients:

Day 1 Actions

  1. Today I want you to take five minutes to envision having the time you need to make the changes you need to your business. Can you imagine what your day would be like? Now hold onto that, that’s one of the outcomes you are working towards now that you’ve partnered with a virtual assistant.
  2. Note down every task you do for the entire day. Against each task note how long it takes you and if you’re the only person who could do this task (or could it be outsourced?).
  3. At the end of the day, calculate how much time you’d have if you were to delegate those tasks you identified.

Day 2 to Day 5 Actions

  1. Repeat the actions for day 1.
  2. This time, if you come across any tasks repeated from previous day(s), document the process as you go. There are a number of tools to help you do this including a procedural tool such as Sweet Process, capturing your screen using video or screenshots with Jing, writing the process down on a piece of paper and emailing a photo of the paper to your VA to type up, or communicating verbally with your VA via Skype, zoom or a simple phone call. Note: these procedures form the start of your business operations manual which your VA will continue to build. That way you retain your IP while your VA is able to help look for efficiencies in your processes.
  3. At the end of each day, note how much time you’ve saved by outsourcing these tasks. Set aside that ‘saved’ amount of time in your calendar tomorrow and allocate it to one of the tasks or projects you have had on the back-burner (because you’ve been too busy with the day to day running of your business!).

Repeat the above actions on a monthly or bi-monthly cycle. Go on, pop it into your calendar now as a recurring event. Continue to reschedule the time you get back (now you’re outsourcing those tasks you don’t have to do yourself) and allocate it to projects only you can do.

Projects where you are adding value to your business.
Projects you’ve been putting off and getting frustrated over … because you have been caught up IN your business.

By week two you should already notice the implications of having more time freedom.

For more tips on working with your new virtual assistant, download our free ebook “Effortlessly Manage Your Business“.

Do you like what you see? Hire us!